Why It's Important to Be Compliant

Ordering, storing, and dispensing controlled medications is a vital responsibility that comes with serious regulatory and physical risks for practitioners. DEA fines can reach up to $18,000 per infraction, and non-compliance can result in severe consequences, including extended review periods, suspension of DEA registration, or even loss of your license.

Current DEA Fines are $18,000+ PER Infraction.

HR Risk Reduction

HR is often tasked with conducting disciplinary actions in a case of possible misconduct within a facility. Without knowing what the federal and state requires, how will they be able to accurately navigate a situation? Setting up clear expectations from employees based on legal restrictions is key to success. HR can not assist in fighting for your rights if they do not know what your rights are.

Mitigating Financial Risks

Investing time and effort in compliance helps you avoid costly fines from the DEA and reduces the financial burden of potential legal fees. By implementing streamlined processes and proactive compliance measures, you can safeguard your revenue and maintain operational stability, ensuring that your practice remains financially healthy and resilient.

Eliminating the Risk of DEA License Suspension or Revocation

SageComply supports your practice in maintaining your DEA license by ensuring adherence to regulations. By being proactive, you can prevent the risk of license suspension or revocation, allowing you to serve your patients without interruption.

Inventory cost savings due to waste and diversion:

Unaccounted for medications hit you in the wallet two-fold, you have paid for the medication, and you now have no revenue from the inventory paid for. Diversion and theft are always risks, learning how to manage and lower these will save you money in product.

Operational and Patient Safety:

As a DEA Registrant you are expected to know every regulation and code applicable to controlled substances on a federal and state level. All of this on top of providing high quality care to your patients. Knowing and adhering to prescription limits and refill limits helps lower chances of misuse and theft within your community.

HR Risk Reduction

SageComply empowers your team with essential knowledge of federal and state regulations, enabling them to effectively manage potential misconduct situations. By establishing clear expectations based on legal requirements, you foster a supportive work environment where employees understand both their expectations and responsibilities.

How Can You Ensure Your Medical Facility is Compliant and Protected?

SageComply is committed to helping medical facilities navigate the complexities of DEA and state regulatory compliance with ease and confidence. Our experienced team brings deep expertise in compliance management, working closely with healthcare organizations to simplify the process and ensure peace of mind. We focus on delivering tailored, practical solutions that not only streamline compliance but also make it affordable. By offering comprehensive support, we ensure that our clients can maintain the highest standards of regulatory adherence without the typical burden or cost. SageComply is dedicated to making compliance straightforward, accessible, and efficient for every client.

Our Vision

To provide a way for medical practitioners to achieve stress free DEA compliance, so they can focus their time, energy, and resources on their patients.

Our Mission

Providing affordable and effective DEA compliance support for everyone who needs it, regardless of size, sophistication, or budget.

Most Popular Questions

Questions submitted to our team will have a next business day deadline. Some questions will be answered same day!

VetSnap is currently integrated with 123Pet, AVIMark, ClienTrax, Complete Clinic, IDEXX Cornerstone, DaySmart Vet (Vetter), DVM Manager, DVMax, ezyVet, Hippo Manager, Impromed, Impromed Advantage, Impromed Equine, Intravet, Intravet SQL, Pulse (eVetPractice), Shepherd, Stringsoft, V-Tech Platinum, Via. (Coming soon: Digitail and Cornerstone Cloud.)


For hospitals without a PIMS or one that doesn’t integrate with VetSnap yet, VetSnap Standalone Logbook is the right solution for you.

VetSnap’s Standalone Digital Controlled Logbooks are the perfect solution for those who don’t have a PIMS or are using a PIMS that is not currently integrated with VetSnap. We integrate with 2-3 PIMS each year, but do NOT wait to start using us. Our best-in-class record keeping, reporting, and audit support platform will keep your team in compliance much easier than your paper logbooks, and leveraging our newest features and products such as VetSnap Integrated Safes and Lockers will add additional layers of control, and help with missed charge capture.
We have a team of dedicated veterinary technicians who work with your team to have a tailored onboarding experience, because each hospital is set up a bit different from the next. We provide hours of live support and coaching during the first month of starting to help you and your team be successful in taking advantage of all the features and benefits that VetSnap provides to help you with compliance.

PMP is an acronym or prescription monitoring program, which is a critical part of efforts for collaboration between states and within states, to ensure that controlled medication that is prescribed and dispensed to patients are done so safely, and to prevent doctor shopping.

Not all states are required for veterinarians that dispense controlled medication to report this to their state PMP online accounts. Please check here for our last updated information of the states that mandate this for in-clinic dispensing. If you prescribe to a 3rd party pharmacy then this would not apply to you.

However if you do manual submissions of PMP reports for your state, you would know how challenging and clunky the process is, and that is why VetSnap has automated most of the submission process, saving you almost 90% of the time it would normally take to submit to your state PMP.

We currently integrate with the following products:
Yale SafeIgloo Smart Keybox 3 (please note if you buy this, you will also need at least one igloo bluetooth wifi bridge).

 

We will have more innovative solutions coming in the near future to provide new solutions for your practices, so stay tuned

On average a typical 2-5 DVM hospital will save 16 hours per month compared to manually logging and reconciling errors. VetSnap also helps with improving on missed invoices as part of the automated nightly error checking between controlled logs and invoices.

With the addition of VetSnap Integrated Safes and Lockers logging usage becomes part of the process for accessing controlled and high value medication, potentially saving additional thousands a month.

Finally, the most important thing to keep in mind is that with audits picking up, the risk of non-compliance is higher than ever, and the disruption of a failed audit could mean days if not weeks of lost productivity and significant fines and consulting fees.

VetSnap is the leading solution dedicated to helping hospitals with how they stay compliant and helps your hospital prove your effort in being a good steward and partner with the DEA in keeping a handle on your controlled schedule 2-5 medications.

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